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NIADA Chart of Accounts |
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This is the complete Chart of Accounts used by the NIADA (National Independent Automobile Dealers Association). Frazer sends out a portion of this list in the default Chart of Accounts that you receive with the program. You may wish to add more of these accounts, or add new accounts that you cannot find on this list.
ASSET ACCOUNTS Cash and Contracts 1000 Petty Cash Fund 1010 Cash in Bank 1015 Cash in Bank – Payroll 1020 Contracts in Transit 1030 Cash Investments 1040 Undeposited Cash Clearing 1050 Cash Sales Clearing Receivables 1100 Retail Vehicles 1110 Wholesale & Dealer Transfer Vehicles 1120 Lease & Rental Accounts 1130 Finance & Insurance Receivables – Current 1140 Customer Notes 1150 Service, Parts & Body Accounts 1160 Service Contract Claims 1170 Allowance for Doubtful Accounts 1360 Trade Receivables – Affiliates 1370 Other Receivables Inventories 1380 Demonstrators 1440 Other Automotive 1450 Used Cars 1470 Used Trucks 1490 Remarked Vehicles 1500 Parts & Accessories 1520 Fuel, Oil & Grease 1530 Paint & Body Shop Materials 1540 Sublet Repairs 1550 Work in Process – Labor 1570 Other Inventory 1580 Allowance – Parts Inventory Adjustment 1595 LIFO Reserve – Used Vehicles 1600 LIFO Reserve – Parts & Accessories Prepaid Expenses 1610 Prepaid Expenses 1620 Prepaid Taxes 1630 Prepaid Rent 1640 Prepaid Insurance 1660 Prepaid Other 1670 Other Current Assets Lease & Rental Vehicles 1680 Lease Vehicles 1690 Lease Vehicles – Accumulated Depreciation 1700 Rental Vehicles 1710 Rental Vehicles – Accumulated Depreciation 1720 Driver Training vehicles 1730 Driver Training Vehicles – Accumulated Depreciation Fixed Assets 1750 Land & Improvements 1760 Land & Improvements – Accumulated Depreciation 1770 Building & Improvements 1780 Building & Improvements – Accumulated Depreciation 1790 Machinery & Shop Equipment 1800 Machinery & Shop Equipment – Accumulated Depreciation 1810 Parts & Accessories Equipment 1820 Parts & Accessories Equipment - Accumulated Depreciation 1830 Furniture, Fixtures & Signs 1840 Furniture, Fixtures & Signs – Accumulated Depreciation 1850 Company Vehicles 1860 Company Vehicles – Accumulated Depreciation 1870 Leaseholds & Improvements 1880 Leaseholds & Improvements – Accumulated Depreciation 1890 Other Fixed Assets Other Assets 1900 Life Insurance – Cash Value 1910 Notes & Accounts Receivable – Officers & Owners 1920 Investments in Affiliated Companies 1930 Advances – Affiliated Parties 1940 Advances – Other Parties 1950 Notes & Accounts Receivable – Deferred 1960 Finance Receivables – Deferred 1970 Other Investments & Miscellaneous Assets 1980 Deposits on Contracts 1990 Other Assets
LIABILITY AND NET WORTH ACCOUNTS Current Notes Payable 2000 Accounts Payable - Trade Creditors 2010 Deposits Received 2020 Customer Accommodations 2030 License & Registration Fees 2040 Service Contract Payable 2050 Trade-In Lien Payable 2060 Affiliated Company Payable 2110 Notes Payable – Used Vehicles (Floor Plan) 2120 Notes Payable – Lease & Rental Vehicles 2130 Current Portion – Long Term Debt 2140 Notes Payable – Other Accrued Liabilities 2200 Interest Payable 2210 Salaries, Wages & Commissions Payable 2220 Insurance Payable 2230 Payroll Taxes Payable 2240 Sales taxes Payable 2250 Income Taxes Payable 2260 Other Taxes Payable 2270 Employees’ Bonuses Payable 2280 Owners’ Bonuses Payable 2290 Pension Fund/Profit Sharing Payable 2300 Other Payables 2310 Reserve for Repossessions, F&I & Service Contract Losses 2320 Other Reserves Other Liabilities 2400 Long Term Debt 2410 Notes Payable – Owners/Officers 2420 Notes Payable – Affiliated companies 2430 Mortgages Payable – Real Estate 2440 Deferred Income Taxes 2450 Other Liabilities Owner's Equity/Net Worth 2500 Capital Stock 2510 Additional Paid In capital 2520 Retained Earnings 2540 Dividends 2550 Investments 2560 Drawings 2570 Profit & Loss – Current Year
SALES AND COST OF SALES ACCOUNTS (3000 & 5000 accounts are sales, 4000 & 6000 are costs) Used Vehicle Sales
Finance & Insurance
Service Department
Parts & Accessories
Body Shop
EXPENSE ACCOUNTS 8000 Advertising 8010 Sales Promotion 8020 Salesperson Compensation & Incentives 8040 Finance & Insurance Compensation 8050 Floor Plan Interest 8060 Delivery Expense 8070 Policy Expense 8080 Compensation – Owners 8090 Compensation – Supervisors 8100 Compensation – Clerical 8110 Compensation – Other 8120 Leave –Vacation, Sick & Holiday 8130 Payroll Taxes 8140 Training Expense 8150 Uniforms & Laundry 8160 Employee Benefits 8170 Worker’s Compensation 8180 Pension & Profit Sharing 8190 Company Vehicle & Demonstrator Expense 8200 Office Supplies & Stationary 8210 Small Tools & Other Office Supplies 8220 Repairs & Maintenance – Equipment 8230 Depreciation – Equipment 8240 Depreciation – Equipment 8250 Bad Debts 8260 Bad Debts Recovered 8270 Data Processing 8280 Credit Company Service Fees 8290 Travel – Lodging & Transportation 8300 Meals & Entertainment 8310 Memberships, Dues & Publications 8320 Postage 8330 Freight 8340 Contributions 8350 Legal & Accounting Services 8360 Telephone 8370 Outside Services 8380 Bank Fees 8390 Insurance – Other 8400 Taxes – Other 8410 Miscellaneous Expense 8420 Rent 8430 Amortization – Leaseholds & Improvements 8440 Repairs & Maintenance – Real Estate 8450 Depreciation – Buildings & Improvements 8460 Taxes – Real Estate 8470 Insurance- Buildings & Improvements 8480 Interest – Mortgage 8490 Utilities 8500 Bonuses – Employees 8510 Bonuses – Owners 8520 Income Taxes – Current Year
OTHER INCOME AND EXPENSE ACCOUNTS 9020 Cash Discounts Earned 9030 Cash Discounts Allowed/Given 9040 Capital Assets 9050 Interest Income 9060 Interest Expense 9070 Other Income 9100 Lease, Rental & Other Veh. Income/Expense 9200 Casualty Losses 9220 Other Expenses
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